Email is essential for staying connected in today’s busy world, but it has a powerful influence on productivity. Most importantly, Email is a powerful communication medium for your travel business.
Creating an email newsletter is one of the best ways for travel companies to build and maintain lasting relations with their customers. I’ve discussed this in Tips for Increasing Email Marketing Newsletter Open Rates.
How many times a day do you check your email and get lost among the messages?
Before we dive into these tips, I created a Productivity Guide especially for travel professionals like you and you can get it for FREE when you subscribe to my mailing list.
Changing your email habits will help you raise your productivity in your travel business.
Follow these tips:
1. Only read an email once
Scanning an email and deciding to return to it later is a common habit. However, reading an email once and responding to it right away can increase your productivity.
- The OHIO acronym is useful for inbox management. OHIO stands for Only Hold It Once.
2. Use automatic filtering and folder systems
Emails you receive on a consistent basis can be automatically filtered into their own folder. Then, you can control when you open and read them. This frees up more time to handle more important messages.
3. Schedule specific times to handle email
Instead of checking email throughout the day, scheduling it at specific times enables you to get more done.
4. Keep email closed while working
- Checking email before work, after work, and during a specific hour at work will reduce wasted time. Also, setting aside a certain amount of time, like 20 minutes, to do this task will help you stay focused.
- Email is a frequent source of distractions, so keeping the tab closed is one way to increase productivity.
- Email providers use sounds, colors, bold font and other ways to notify you of new messages. All of these are distractions, so keeping email closed will help you stay on schedule and not waste time.
- Turning off email notifications on a phone is another way to stay focused on your work.
5. Keep work and personal emails separate
Combining work with personal messages can create confusion. Separate emails and inboxes are essential for staying in control.
- Messages about client meetings shouldn’t be mixed up with emails about your child’s piano lessons. Sorting emails wastes time, so it’s easier to have them separated from the beginning.
6. Write Concise emails
Emails need to be concise and easy to read. This reduces follow-up questions, so your inbox stays smaller.
- Define, explain, and help in as few words as possible.
7. Clean out the inbox regularly
Emails can accumulate quickly, so clean up is essential. Eliminating spam and older emails is the first step.
- Only keep the emails you need. This will cut down on the time you spend looking through the inbox. Productivity will increase because you aren’t sorting through older messages.
- Folders also require attention. Automatic filtering of emails can lead to a large group accumulating in each folder, so it’s important to check them frequently.
8. Create standard responses
A standard response to an email reduces the time you spend writing and thinking about the message. Creating a group of general responses to common questions is an easy way to enhance time management.
9. Watch videos and read articles at specific times
Emails that come with attachments like videos or articles require more attention.
- Unless they’re important, it’s better to watch videos and read articles at the end of the day. These tasks require more time and can be distractions. Focusing on answering actual messages during specific scheduled times is the key to staying productive.
10. Change your email signature
The email signature should have the most important contact information.
- The email signature needs to be concise and easy to understand. Avoid distracting fonts and multiple colors in this area. The goal is to reduce follow-up emails and questions about contacting you.
Email habits can be changed to boost productivity in your travel business. The inbox is a powerful way to stay connected and focused on boosting sales for your travel business if you manage it effectively.
Building your travel business empire requires you to master your time. And one way of doing that is mastering your email habits.
If you’ve found this article helpful, or if you have any questions or perhaps need help in focusing and prioritizing what’s really important, don’t hesitate to drop your comment down below! You can also reach out to me directly at The Business Jump Off for Travel Lovers, I always love to hear from you.
And don’t forget to get your FREE Guide on Eliminating Distractions and Increasing Your Productivity!
Effectively Mastering Your Time Inside this masterclass, you will learn effective strategies to manage your busy schedule and overall time to increase efficiency and productivity.
Email Marketing Welcome Series Masterclass Learn how to Create and Setup A Compelling Welcome Series for your new customers that join your email list.